It’s a public holiday today in the Philippines for the commemoration of the declaration of Philippine independence from Spain on June 12, 1898.
Last Friday, one of my not so new (^_^) colleague at the office asked me on what I can suggest to put in her out of office reply email for the coming holiday on Monday (today). So now, I’ve come up with this blog post to share with you some ideas on what to write in your professional out of office email replies.
Here’s “my” top 5 O-O-O replies that you can use:
Thank you for your message. I am currently out of the office with no email access. I will be returning on (date of return). If you need immediate assistance, you may reach me at my mobile – (your mobile number).
But of course, you don’t want to be bothered while you’re on a holiday, right? In this case, you may also assign those who need immediate assistance to your colleagues based in other offices (other countries) who can also do the same thing (or has the knowledge/authority to perform such task/s).
I will be out of office on (date) returning (date of return). During this period, I will have limited access to my email. If you need immediate assistance during my absence, please contact (contact’s name) at (contact’s email).
or, you can use this one:
I will be out of office today. If you need immediate assistance while I’m away, please email (contact’s name and email address).
You can also be polite enough and utilize this template, too:
Thank you for your email. Your message is important to me and I’ll respond as soon as possible. Thank you.
And if you are so-workaholic and you think you can have a time to check your emails intermittently, you can try this:
It’s a public holiday and I’m out of office. However, I will be taking period breaks to check my emails occasionally while I’m away. If this matter isn’t time -sensitive, rest assured that I’ll respond when I’m back in the office. But, if this is an urgent request, please resend any messages that require my immediate attention with a subject line of “URGENT: (original subject)”
Bonus FUNNY and UNIQUE out of office email:
Thanks for your email. I’m currently out of the office, returning on [date]. I’ll respond to your message then.
While I won’t be quite as far as Neptune, I will still be completely disconnected from my inbox until my return. So, if you require immediate assistance, please send your email to [contact’s name] at [contact’s email].
So, there you have it. TURN ON your out of office replies now and have a good break.
Happy Independence Day, Philippines!